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How To Use the RelaxHaveFun AutoSchedule

The AutoSchedule is an awesome way to get a list of tasks that need to be completed.

To use the AutoSchedule, after you’ve added some tasks to your task list, click the “see your autoschedule” link and see your day get planned for you!

To make the schedule accurate, you can estimate the time required for each of your tasks and those tasks will be schedule for that amount of time in the AutoSchedule.

To understand how the schedule is created, read how the AutoScheduler works:

There are a number of inputs into the autoscheduler:

  1. Meetings
  2. Simple Schedule (how you want to spend your day [tags assigned to each hour])
  3. Day Plan (the tasks you want to complete today)
  4. Priorities (tags that you’ve assigned priorities to)
  5. Tasks, sorted on:
    1. Recently started
    2. Monthly
    3. Weekly
    4. Daily
    5. Time Created

Generally it works like this:

  1. The day is broken up into 15 minute “bricks” where we can assign tasks/meetings, then
  2. Meetings get scheduled first. These are non-flexible and must be completed at a specific time, so these are assigned.
  3. Then we sort all tasks based off of:
    1. DayPlan tasks first, then
    2. Priority tasks (tasks with tags that match priorities [in order of priority]), then
    3. Recently started
    4. Monthly
    5. Weekly
    6. Daily
    7. Time Created
  4. Then we schedule (in sorted order) “DayPlan tasks that match the tag in the Simple Schedule”. A dayplan task matches the tag simple schedule if:
    • The simple schedule block tag is not ‘sleep’, ‘flex’, or ”, and
    • the dayplan task has a tag that matches the Simple schedule tag
  5. Then we schedule (in sorted order) “tasks that match the tag in the Simple Schedule”. A task matches the tag simple schedule if:
    • The simple schedule block tag is not ‘sleep’, ‘flex’, or ”, and
    • the task has a tag that matches the Simple schedule tag
  6. Then we schedule (in sorted order) “DayPlan tasks that fit into the Simple Schedule”. A dayplan task fits into the simple schedule if:
    • The simple schedule block tag is empty, or
    • The simple schedule block tag is ‘flex’, or
    • The simple schedule block tag includes a tag from the dayplan task
  7. Then we schedule (in sorted order) “Tasks that fit into the Simple Schedule”. A task fits into the simple schedule if:
    • The simple schedule block tag is empty, or
    • The simple schedule block tag is ‘flex’, or
    • The simple schedule block tag includes a tag from the task
  8. Then we schedule (in sorted order) “DayPlan tasks that would fit into unscheduled time bricks (see concern #2)”. A DayPlan task fits into the simple schedule if:
    • The simple schedule block tag is not ‘freetime’, and
    • The brick does not have a task scheduled for it
  9. Then we schedule (in sorted order) “Tasks that would fit into unscheduled time bricks (see concern #2)”. A task fits into the simple schedule if:
    • The simple schedule block tag is not ‘freetime’, and
    • The brick does not have a task scheduled for it

Concerns:

  1. If I make my Simple schedule all blocks of sleep, won’t my dayplan tasks never be scheduled on the autoschedule?
    Yes. You should keep a block or 2 of unscheduled or flex time so that items can get filled in without you needing to think about it.
  2. If there is a 60 minute block on my Simple schedule and there is only one 15 minute task allocated to it, won’t I have empty space scheduled?
    No, unscheduled bricks are filled in by the best available tasks based on the mentioned sorting metrics.

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